01
Bring order to your documents.
Sort them by type and set their validity dates. Find every file in a single workspace.
The common language of your documents
Right document.
Right product.
Right customer.
Certificates, reports and technical documents.
Linked to your products, your lots and your customers.
Every document, where it belongs.
Certificate of analysis
Citric Acid Monohydrate
Valid documentPDF · 2 pages
Linked to product and lot
SA-101
Citric Acid Monohydrate
SC
Sample Customer
Customer portal
Document made visible
From a single file to a connected flow.
Your business documents, in one workspace.
- Certificates
- Analysis reports
- Technical documents
- Product specifications
Beyond files
Every document has a connection.
Archiving a certificate is only the start. Manage which product it belongs to, which lot it covers and who may see it, all in one place.
02
Link them to products and lots.
Link the same document to several products or lots. What a document belongs to stays clear.
03
Open them to the right customer.
Share products and lots with your customers. Only the related documents you make visible are opened to them.
Right inside your work
Connected. In one place, easy to follow.
The document you need, at your fingertips.
Search by a document's name or by a word inside it. See its product, its lot and its validity together.
- Filtering by document type
- PDF and image preview
- Validity date tracking
An interactive design preview. The company and records shown are samples.
Documents
3 sample recordsEvery document's product, lot and date in one place.
3 sample documents · Select a row to look at one.
Products & lots
ConnectedSample record / Citric acid monohydrate
Product
Citric Acid Monohydrate
Product codeSA-101
Linked lot
LT-2026-042
Produced01 Oct 2026
Lot expiry date01 Oct 2027
Linked document
SC
Sample CustomerSample Chemicals
Customer document portal
Your documents are ready.
The documents of the products and lots shared with you. Open the one you need.
Citric Acid MonohydrateLT-2026-042
Get new documents by e-mail.
Notifications go to the addresses you confirmed.
Look inside the document
When you remember its content, not its name.
Search PDFs, scans and images by what they say. Once a document's text has been read, the words inside it can be found too.
purityContent search
Certificate of analysis
…results of the product's purity analysis…
Sample document content
Text reading / OCR—Turkish · English · German
Dates in plain sight
Valid today. Tracked for tomorrow.
Track document validity and lot expiry dates. See the upcoming dates on the overview.
Certificate of analysis
Valid until 31 December 2026
Lot LT-2026-018
Expires: 28 October 2026
Sample view · 7 October 2026
From upload to sharing
Three steps. One flow.
Your team organizes; your customer reaches the documents they need from their own portal.
- 01
Upload.
Choose the document's type and validity date. Add your PDF or image file to your workspace.
- 02
Link.
Link the document to its products and lots. One document can be linked to as many records as you need.
- 03
Open access.
Share the product and lot with your customer. Make the document visible; the related files take their place in your customer's portal.
You set the limits of sharing
An open workflow.
Controlled access.
From your team's permissions to the documents your customer sees, every access has its limits.
Only the access they need.
Decide what your team can do with roles. Customers see only the visible documents of the products and lots shared with them.
Every action on record.
Follow document changes and downloads in the activity history. Who downloaded which document stays on record.
A portal on your own address.
Offer your customer portal on your company's own subdomain or on your own domain. Give your customers access codes.
Pricing
Pick a plan for your team.
Plans differ only in their limits; every feature is in every plan. Let us find the right one together.
Contact us for a price
Let us find the right plan together, for the size of your team and the documents you keep.
In every plan
- Documents linked to products and lots
- A customer portal at your own domain
- Search inside scanned documents
- Validity dates kept track of
- Team permissions with roles
- A log of downloads and changes
Prices include VAT.
No questions left open
Let's get to know each other better.
From documents to access, what you may wonder about how Specra works.
Which files can I upload?
PDF, PNG, JPEG and WebP files, up to 50 MB each. You sort documents with types you define yourself.
Can I link a document to more than one product?
Yes. The same document can be linked to several products and lots. Product and lot links are managed separately; sharing a lot does not share every document linked to its products.
How do my customers see the documents?
Your customer signs in to your company's portal with an access code you create. They see only the documents that are linked to the products and lots shared with them and made visible to customers. They can download documents one by one, or the results they filtered as an archive.
Can I search inside scanned documents?
Yes. Text in scans and images is read for Turkish, English and German. Content search works once the reading is done; parts that cannot be read or that exceed the processing limits may be left out of the search.
Is the old version kept when I replace a document?
When the file is replaced, its product and lot links, visibility and dates are kept. The old file is not kept. The change is recorded in the activity history.
Are my customers told about new documents?
Customers with notifications on are told about new visible documents at their confirmed e-mail addresses. Your customer manages these addresses and their language in the portal.
A place for every document
Your documents in order. Your customers in the loop.
From your team to your customer, work on the same document.